SRS document of college management system:

Purpose:

The propose to manufacture the college management system is to manage and upgrade the current system of college activities and modify the data efficiently and properly without having any ambiguity it will help the user easily update the data and sharing files between two or more places in this process the security of confidential information counts a lot and this college management provides the features of security of data to the user completely.

Document Conventions:

In the formatting of the document we followed the steps as described bellow

Main section titles :

Font: times new roman face: bold size: 16

Sub headings title:

Font: times new roman face: bold size: 14

Other text writing:

Font: times new roman face: normal size: 12

Intended Audience and Reading Suggestions:

The software which needs to be designed will contain the following process as required by the user.

Clients:

The user will have the clear idea of software and hardware which are including to manage the database management system in a college management system as how to update data and modify it at other locations automatically.

Developers:

The developers of the system will have an easy and quick understanding of the software design in case if any problem occurs it can be tackled immediately it does not be so complex to mange by the user and developer,

Uniformity:

The software will be developed on the requirement that all the data will be consistent and uniform means all the data will be the same as the parent table of entity.

Project Scope:

The system for a college that is going to be designed will contain the antivirus system to protect the computer from the viruses that may cause to lose the data that is important to the college organization. It will also help to share files between two or more dbms systems of the same organization while providing a more secured path so that confidential data may pass protected.

References:

References from where data is collected are as follow:

www.wikipedia .com

www.it mania.com

www.comp stdy.com

2.Overall Description:

Project Perspective:

The access to the information of the dbms computer the user must be allowed by computer checks as every person that is authorized for the access have some special address as log in and password that will help them to operate the system if log in and password is true then access will be given.

System Functions:

It is a comprehensive student information management system developed from the ground up to fulfill the needs of independent Colleges as they guide their students to success. The Education Edge integrated information management system connects daily operations in the College environment ranging from Admissions and Registration to Finance, Faculty, Medical and Business Development. This reduces data error and ensures that information is always up-to-date throughout the College.

User Classes and Characteristics:

Administrators:

They are there in college management to manage the whole dbms and its record is made consistent in the whole database. They modify the data and manage the transfer of the files. They authorize the access to the data of the college to other user if they are permitted or allowed.

Operating Environment:

The environment in which the software will operate is as follows including place and hardware etc:

particulars	Computer system
Operating system	Windows 2000prof\Linux
Hard disk	40GB
processor	256MB
ram	Pentium 4,2.2GHZ

In case of file sharing procedure in college management system:

particulars	Client system	Server system
Operating system	Windows 2000prof\Linux	LINUX
Hard disk	40GB	100GB
processor	256MB	521MB
ram	Pentium 4,2.2GHZ	PENTIUM 4,2GHZ

Design and Implementation Constraints:

Only that user will be able to operate the college management system who will have complete information of the system and who is allowed to access the data by giving some special con constraints such as user name and password. These constraints restrict the unauthorized person to access the computer and keep the security of the confidential data.

Assumptions and Dependencies:

For using the college management system following steps should be followed.

· Server must run under the LINUX operating system.

· Data should be entered according to the entering constraints of software.

· Administrator should be well aware of the software so that it is used properly.

· Updating process should be correct and valid and according to the situation of the entity.

· Internet connection should be must.

System Features:

1. It provides a single source of data repository for streamlining your business processes and reporting purposes.

2. It has a simple user interface and is intuitive. This insures that the users spend less time in learning the system and hence, increase their productivity.

3. Efficient security features provide data privacy and maintains data integrity.

4. You can send email messages and notices to an individual or department.

5. Enables easy modifications , easy collaboration over the internet and offers complete life-cycle management for your business processes.

6. Supports your institution’s daily operations by eliminating duplicate data entry , sharing the most up-to-date information, maintaining a detailed history of essential records

Each module has been categorized by user type. Nobody can access every module. There are six types of users like System Administrator, Student, Staff, Inventory, Accountant and Librarian. System Administrator can access all module and he has authority to editing of all module. Rest users can access only their own module and are not authorized to edit data.

Entities:

1. Student

2. Teacher

3. Classes

4. Registration

5. Examination

6. Campus

7. Accounts

8. Administration

Attributes:

1. Student (Student ID, Student Name, Address, Class, Section, No of Courses, Teacher ID )

2. Teacher (Teacher ID, Teacher Name, Address, Subject, Lectures, Desgination)

3. Classes (Class ID, Class name, Sections, Student ID, Teacher ID)

4. Registration (Registration ID, Student ID, No of Courses, Class)

5. Examination (Examiner ID, Examiner Name, Student ID, Class, Exam Hall No)

6. Campus (Campus ID, Campus Name, Student ID, Teacher ID, Admin ID)

7. Accounts (Accountant ID, Accountant Name, Office No, Student ID)

8. Administration (Admin ID, Admin Name, Office no, Designation)

RelationShip:

Student
Student ID	Student Name	Address	Class	Section	No of Courses	Teacher ID
1	M.Ali	XYZ	ADP	AD-3rd	5	1
2	Qasim	XYZ	ADP	AD-3rd	5	2
3	Shazmeen	XYZ	ADP	AD-3rd	5	3
4	Amina	XYZ	ADP	AD-3rd	5	4
5	Huma	XYZ	ADP	AD-3rd	5	5

Teacher
Teacher ID	Teacher Name	Address	Subject	Lectures	Desgination
1	Prof. Ammarah	XYZ	DBMS	32	HOD
2	Prof. Rizwan	XYZ	BusinessFinance	32	Teacher
3	Prof. Umbreen	XYZ	Networking	32	Teacher
4	Prof. Ibrahim	XYZ	OOP	32	Teacher
5	Prof. Mohsin	XYZ	MIS	32	Teacher

Administration
Admin ID	Admin Name	Office no	Designation
1	Sir Ahmad	20	Principle
2	Sir Ali	21	Vice Principle
3	Sir Usman	22	MCC
4	Sir Touqeer	22	Librarian

Accounts
Accountant ID	Accountant Name	Office No	Student ID
1	Sir Numan	10	1
2	Sir Ahmad	11	2
3	Sir Ibrar	12	3
4	Sir Ali	13	4
5	Sir Aslam	14	5

Registration
Registration ID	Student ID	No of Courses	Class
3	1	5	ADP
4	2	5	ADP
5	3	5	ADP
6	4	5	ADP

Examination
Examiner ID	Examiner Name	Student ID	Class	Exam Hall No
4	Sir Rizwan	1	ADP	15
5	Sir Mohsin	2	ADP	16
6	Sir Ibrahim	3	ADP	17
7	Sir Numan	4	ADP	18

Classes
Class ID	Class name	Sections	Student ID	Teacher ID
2	ADP	4	1	1
3	BBA	1	2	2
4	MBA	1	3	3
5	MCOM	4	4	4

Campus
Campus ID	Campus Name	Student ID	Teacher ID	Admin ID
2	Boys Campus	1	1	1
3	Girls Campus	2	2	2
4	Commerce Campus	3	3	3
5	Uni Campus	4	4	4

Entity Relation Diagram:

Computer Technology & Tips

Thursday, May 19, 2016

SRS document of college management system